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Open Access at Old Westbury: Submitting Work

SUNY Old Westbury Institutional Repository Guidelines

SUNY Old Westbury Digital Repository

Hosted through a SUNY-wide DSpace platform, the SUNY Old Westbury Digital Repository collects, preserves, and provides long term online access to selected scholarship produced at SUNY Old Westbury. Our collections include special collections & university archives documents, master’s theses, and faculty sponsored student research projects.

SUNY Old Westbury Digital Repository is an institutional repository and publication platform designed to collect, preserve, and make accessible the scholarly output of OW faculty, students, and staff.

https://dspace.sunyconnect.suny.edu/

Submission Criteria

  • The work must be original, produced and submitted, or sponsored by a faculty, staff, student, organization or department of SUNY Old Westbury
  • The work must be creative, scholarly in nature, research oriented, or of institutional significance
  • The author must own the copyright to all components and content within the work, or have received and shown permission to have the material available in the Institutional Repository
  • The author or representative of the organization or department must accept the terms & conditions that are presented upon submission prior to material being uploaded to the repository, granting SUNY Old Westbury the right to distribute and preserve the material via the Institutional Repository
  • Content produced by students requires the approval of all the students involved in the creation of the work. Student work must be submitted by faculty or staff mentor
  • Although most content is open access, some material  may be the subject of a publishing embargo for a fixed period
  • The work must be in digital form

Examples of content

  • Published articles or preprints when copyright and/or license allow
  • Books or book chapters when copyright and/or license allow
  • Journals produced by the Old Westbury community
  • Conference papers
  • Technical reports 
  • Honors projects, master’s theses, and other student works presented at external conferences, symposiums and scholarly meetings
  • Image collections or audiovisual materials, either primary or supplementary​
  • Datasets
  • Institutional or organizational newsletters, reports, and related materials

 

A wide range of file formats is accepted (including text files, datasets, audio files, and video files) and there is no formal limit to size of material.  The Library will work with authors to ensure appropriate file types are used. 

Examples of possible format types

  • Text files: pdf, txt, doc
  • Image files: jpeg, tiff, png
  • Sound files:wav, mp3
  • Presentations: pptx
  • Datasets: xlsx

The author must own the copyright for all works submitted, or have written permission from the copyright owner to have the material available on the SUNY Old Westbury Digital Repository 

 

Consider using the Creative Commons Licenses to clarify how the work that will be submitted can be used.

A Creative Commons (CC) license is one of several public copyright licenses that enable the free distribution of an otherwise copyrighted work. A CC license is used when an author wants to give people the right to share, use, and build upon a work that they have created.

* You do not need to grant a creative commons license, it is optional.

 

License Conditions 

(Creators choose a set of conditions they wish to apply to their work.) 

  Attribution (BY 

Creative Commons Attribution 4.0 license. All CC licenses require that others who use your work in any way must give you credit the way you request, but not in a way that suggests you endorse them or their use. If they want to use your work without giving you credit or for endorsement purposes, they must get your permission first. For license details, see https://creativecommons.org/licenses/by/4.0/ 

 

  ShareAlike (SA) 

Creative Commons Attribution Share Alike 4.0 license. This license lets others copy, distribute, display, perform, and modify your work, as long as they distribute any modified work on the same terms. If they want to distribute modified works under other terms, they must get your permission first. For license details, see https://creativecommons.org/licenses/by-sa/4.0/ 

 

  NonCommercial (NC)  

Creative Commons Attribution Noncommercial 4.0 license. This license lets others copy, distribute, display, perform, and (unless you have chosen NoDerivatives) modify and use your work for any purpose other than commercially unless they get your permission first. For license details, see https://creativecommons.org/licenses/by-nc/4.0/  

 

  NoDerivatives (ND)  

Creative Commons No Derivatives 4.0 license.This license lets others copy, distribute, display and perform only original copies of your work. If they want to modify your work, they must get your permission first. For license details, see https://creativecommons.org/licenses/by-nd/4.0/ 

 

Submitting your work is easy. Fill out the online form on this page or at https://oldwestbury.libwizard.com/f/digitaloldwestbury
After your submission has been published, you will receive an link to your publication. Any questions should be directed to the digital librarian, Christa DeVirgilio at devirgilioc@oldwestbury.edu or (516) 876-3472.


By submitting your work you accept the following license agreement.

License Agreement

I (the author/s) hold the copyright to this document and grant permission for posting it in SUNY Old Westbury’s Institutional Repository, or have the approval of the copyright holder to do so, and agree that it may be made available to the public in any format in perpetuity. I warrant that the posting of the work does not infringe any copyright, nor violate any proprietary rights, nor contain any libelous matter, nor invade the privacy of any person or their party.

Unless you specify a Creative Commons license for your submission, no creative commons license will be applied.

(See creativecommons.org , for more information about applying a creative commons license.)

 

 

Withdrawals & Corrections

The SUNY Old Westbury Digital Repository is designed to provide long-term access to deposited material. Once deposited, content should not be modified. If there is an error in the metadata description of your work, contact the digital librarian for correction. If the depositor wishes to update an existing item, replacing it with a new version, they must contact the repository administrator to explain why a new version should be preserved. To create transparency in the archive, replaced files will be accompanied by a note in the content description (“Content replaced at author’s request on [date]”).

Under rare circumstances, it may be necessary to remove material from the Repository. A request for removal should be directed to the digital librarian and include the reasons for withdrawal.

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Digital Librarian

Christa Devirgilio's picture
Christa Devirgilio
Contact:
Campus Center - Library
Office # L-220 / Tech Services
devirgilioc@oldwestbury.edu
(516) 876-3472
Website
SUNY Old Westbury Library, Old Westbury, NY 11658
(516) 876-3150